• Illinois Freedom of Information Act (FOIA)

    Full access to the District’s public records is available to any person as provided in the Illinois Freedom of Information Act (FOIA) (5 ILCS 140/1 et.seq) and Board of Education Policy 2.250 Access to District's Public Records

    The District’s public records are defined as records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, electronic communications, recorded information and all other documentary materials pertaining to the transaction of public business, regardless of physical form or characteristics, having been prepared by or for, or having been or being used by, received by, in the possession of, or under the control of the School District.

    Requesting Records

    A request for inspection and/or copies of public records must be made in writing and may be submitted by personal delivery, mail, fax, or email directed to the District’s Freedom of Information Officer. Individuals making a request are not required to state a reason for the request other than to identify when the request is for a commercial purpose or when requesting a fee waiver. All requests for inspection and copying shall immediately be forwarded to the District’s Freedom of Information Officer or designee.

    While no specific form is required to submit a FOIA request, the district has provided a generic form above.  Please use the following information when submitting your written request.   

    Email FOIA requests to:

    FOIA-Officer@hinsdale86.org 

    Mail FOIA requests to:

    Hinsdale Township High School District 86
    Administrative Center
    Attention:  FOIA Officer
    5500 South Grant Street
    Hinsdale, IL 60521

    Responding to Requests

    The Freedom of Information Officer shall approve all requests for public records unless:

    1. The requested material does not exist;
    2. The requested material is exempt from inspection and copying by the Freedom of Information Act; or
    3. Complying with the request would be unduly burdensome.

    Within 5 business days after receipt of a request for access to a public record, the Freedom of Information Officer shall comply with or deny the request, unless the time for response is extended as specified in Section 3 of FOIA.

    The Freedom of Information Officer may extend the time for a response for up to 5 business days from the original due date. If an extension is needed, the Freedom of Information Officer shall: (1) notify the person making the request of the reason for the extension, and (2) either inform the person of the date on which a response will be made, or agree with the person in writing on a compliance period.

    When responding to a request for a record containing both exempt and non-exempt material, the Freedom of Information Officer shall redact exempt material from the record before complying with the request.

    Copying Fees

    Persons making a request for copies of public records must pay any applicable copying fee. No fees will be charged for the first 50 pages of black and white, letter or legal sized copies. Beyond 50 pages, the charge will be 15 cents per page. Actual cost will be charged for other documents not of standard size, color copies, disks, tapes or diskettes. There will be a $1.00 fee for certifying documents.  

    Access

    The inspection and copying of a public record that is the subject of an approved access request is permitted at the District’s administrative office during regular business hours, unless other arrangements are made by the Freedom of Information Officer.

    Many public records are immediately available from the District’s website including, but not limited to, a description of the District and the methods for requesting a public record.

    Records that may be immediately disclosed include: 

    • Board Meeting Schedule   
    • Board Meeting Notices
    • Archived Board Meeting Agendas
    • Board of Education Policies
    • Board of Education Meeting Minutes
    • Budget
    • Collective Bargaining Agreement
    • Illinois School Report Cards
    • Student Handbooks
    • Bid & Proposals after a contract has been awarded

    In addition to maintaining a list of records that may be immediately disclosed, the FOIA Officer will maintain a reasonably current list of all types of categories of records under the District’s control. The following list of categories contains both exempt and non-exempt records:

    Board Governance
    Includes: Board meeting calendar and notices, Board meeting agendas and minutes, Board policy 

    Fiscal and Business Management
    Includes: levy resolution and certificate of tax levy, audit, line-item budget, grant documents, account statements, accounts payable list, contracts, legal notices, bidding specifications, requests for proposals 

    Personnel
    Includes: employee contact information, salary schedules, staff handbook, collective bargaining agreements, personnel file material 

    Students and Instruction
    Includes: accountability documents, calendars, student handbooks, learning outcomes, student school records

    Board of Education Policy 2.250 Access to District’s Public Records